The Advantages of Using an Internet Fax Machine
In the past, the only real advantage of using fax machines was that you had to use the ink from a blank piece of paper. You had to print out every page that you wanted to use and then you had to get it signed and date by a certain recipient before you could do anything else with it. Then there were the problems with information overload. If you used more than one fax per week you could easily end up with hundreds of pages of junk mail in your mailbox.
Fax machines have come a long way since those early days. Now they have a much faster speed and they allow for much more volume. In the past it was necessary to have someone on staff who handled all of the fax traffic in the office. That person could be paid a fee per week or had to work on a set schedule. The problem with that is that there was no way to know exactly who was getting the faxes and who was responding to them.
This is where fax machines really came into their own and technology began to improve. In the late 70s a company called International Rectifier started making fax machines that worked just like computers. They began to send out email and text messages as well as faxes and this became much easier for office workers all over the world. Now anyone can get the same benefits that they would get from a fax machine without having to deal with all of the paper jams, waiting lines and endless junk mail.
One advantage that many people do not realize is that there are many more benefits to using fax machines rather than trying to use email to communicate with another party. For example, many companies now use email to communicate internally and externally because it allows for quicker communication than ever before. However, using fax for internal communications is still very effective and it still costs less than hiring someone to be your fax machine assistant.
Another great benefit of fax machines is that it used to be that you needed to be in the room to actually receive the fax. With the introduction of online faxing this all has changed. You don’t even need to be in the room anymore, you simply log onto your computer as usual and your fax will appear on your screen. Then you can print it or send it by e-mail.
There are a few options for online faxing, but the most popular is the web based one. The benefits of this kind of service are that your faxes will be encrypted so anyone without your password can read it. Also, you will never have to print out the fax again because it will go straight to your email inbox for you.
Web fax machines used to require you to print out every page, but this was a problem because it meant you always had to be in the office and you didn’t want to be bothered printing out pages as you needed them. Most web fax machines also allow you to scan in documents that you want to fax and then you can send it from your email account.
Using an online fax machine is a lot cheaper than using a fax machine, especially if you have multiple lines. Most online fax providers provide a free 30 day trial so you can test out the service before you buy. The reason you will save money with online fax software is because you won’t have to pay extra charges such as the ink and paper, electricity, phone lines, modems and so forth that would be required if you used a fax machine.
Online faxing is not only easier and faster, but it is also more secure. You can protect your documents with passwords and you can see who is faxing to you since your online fax provider will let you see the ID and address of each sender. The only thing you need to do if you want to use an online fax is to download the appropriate software, install it on your computer and then let it do its thing. These days it is easier than ever to fax documents and you will wonder how you ever lived without it!